Answered By: Kim Clouston
Last Updated: Jan 26, 2019     Views: 118

Upon completion of a students thesis, all authors when they submit copies to the library must fill in a 6 month 'deposit licence'. This licence gives a standard 6 month embargo on the access to the thesis in print and/or electronic format.

Further time restrictions can be imposed under special circumstances and these give a longer embargo of 12 months or 3 years from the initial deposit at the library. The students supervisor and Dean must support and sign these further restriction forms.

A 12 months licence must have all three signatures i.e.author, supervisor and Dean of PG studies.

A 3 year deposit licence should be signed by the author and supervisor, and must be accompanied by either a letter or email from the Dean of Postgraduate Studies approving the extension.

Usually most theses will be released after six months.  If this is not the case please contact the Theses Team in the Philip Robinson Library who will investigate and inform of any exceptions to the six month restriction.

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