Answered By: Julia Robinson
Last Updated: Jul 16, 2018     Views: 430

As a registered Newcastle student or staff member you can get access to EndNote desktop on campus, or via RAS, at any time. If you leave the University your access to EndNote desktop will cease.

Before you leave you can choose to either:

  • Purchase your own copy of EndNote (for a discounted price) through the Bilaney Consultants, OR
  • Sign up for an EndNote online account to retain access to your EndNote library for up to 1 year after graduation (or 2 years after creating an account)

We recommend that you create an EndNote online account through EndNote desktop to give you maximum storage capacity and access to local styles. All Newcastle University students and staff members have access to a 'premium' level EndNote online account for 2 years from the date of creating their account through EndNote desktop. If the University upgrades its version of EndNote then EndNote online accounts are reactivated at the next sync (giving you 'premium' level access for 2 years from the upgrade date).

To retain 'premium' level access for up to 1 year after graduation you need to authenticate your EndNote online account just before you leave. This means connecting to EndNote online from an authenticated IP address (i.e. on campus or via RAS).

Once logged in to EndNote online you can check the status of your account through Options > Subscription. You will see two expiration dates, one from the date you created your account and one from the last time you logged in from an authenticated IP address (i.e. on campus or via RAS). The latter of the two applies.

Please note: If you sign up to EndNote online using your Newcastle University email address ( you will need to change this as this address becomes invalid after graduation. Change the email address you use to login to EndNote online through Options > Email Address.

When your 'premium' level access expires your EndNote online account will revert to an EndNote Basic account. This means you will have reduced storage capacity and limited access to styles. See this comparison chart for details.

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