Answered By: Karina Forrest
Last Updated: Jun 10, 2024     Views: 238

Undergraduate smartcards have a smartcard expiry date of 30th September of their final year, meaning access to library e-resources and study spaces is available until that date.  Borrowing rights, however, end in mid June (at the end of the regular assessment period) but those with an updated Student Portal/SAP record showing an exam resit or assessment deferral status will have their borrowing rights extended into the summer vacation.

Schools have been advised of the following from colleagues at Student Progress:

For final year undergraduate students who have deferred assessments or have resits outstanding their progress decision code on their SAP record needs to be updated to either XT (deferred assessment) or XS (resit) to ensure that they maintain access to library resources over the summer. Please ensure the correct deferral or resit decision has been released in the NESS system after exam boards so that this feeds through and updates their SAP record.”

The library is unable to change expiry dates or input SAP codes, so please check with your school administrators it has been completed, they can contact the Student Progress/Data Management team at: student-data@ncl.ac.uk for help.

If you are waiting confirmation of your deferral or resit status, please contact Library Help or attend the Philip Robinson Library or Walton Library in person during desk services opening hours and borrowing rights can be manually adjusted until the data feed is actioned.