Answered By: Kim Clouston
Last Updated: Mar 25, 2023     Views: 414

Upon completion of a student's thesis, all authors must fill in a 6-month 'deposit licence' when they submit copies to the library. This licence gives a standard 6-month embargo on the access to the thesis in print and/or electronic format.

Further time restrictions can be imposed under special circumstances and these give a longer embargo of 12 months or 3 years from the initial deposit at the library. The student's supervisor and Dean must support and sign these further restriction forms.

A 12-month licence must have all 3 signatures i.e. author, supervisor and Dean of PG studies.

A 3-year deposit licence should be signed by the author and supervisor, and must be accompanied by either a letter or email from the Dean of Postgraduate Studies approving the extension.

Usually most theses will be released after 6 months. If this is not the case please contact the Theses Team in the Philip Robinson Library who will investigate and inform of any exceptions to the 6-month restriction.